Privacy Policy

Name and address of the data controller

Your contact and the controller within the meaning of the General Data Protection Regulation of the European Union ("GDPR"), national data protection laws of the member states, and other data protection regulations is:

ifo Institute – Leibniz Institute for Economic Research at the University of Munich
Poschingerstr. 5
81679 Munich

(hereinafter referred to as “we,” “us”, “our,” or “ifo Institute”)

Name and address of the data protection officer

The ifo Institute – Leibniz Institute for Economic Research at the University of Munich attaches great importance to the protection of your personal data. In keeping with this, we have commissioned a consulting firm specialising in data protection and security to handle these important issues. Our data protection officer is part of a team of highly experienced professionals at our consulting firm. We are advised by:

Legaltech GmbH
Augustaanlage 32
68165 Mannheim
https://www.schutz-von-daten.de/

Please contact our data protection officer Legaltech GmbH directly with all questions concerning data protection and data security:

E-mail: datenschutz@ifo
Tel.: +49 621 43179339

General Information about Data Processing

Scope of the Processing of Personal Data

As a matter of principle, we process the personal data of our users only to the extent necessary to provide a functional website and our content and services. The processing of our users’ personal data is regularly carried out only with the consent of the user. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

Legal Basis for the Processing of Personal Data

Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights, and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

Data Deletion and Storage Duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU ordinances, laws, or other regulations to which the data controller is subject. Data will also be blocked or deleted when a storage period prescribed by the above-mentioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

Notes on Order Processing

This website uses the conference management software Converia, which is provided by the company Lombego Systems GmbH. Lombego Systems GmbH hosts the software and provides additional services for the ifo Institute such as software maintenance and support. As a result, Lombego Systems GmbH may come into contact with personal data stored in the software in the course of these activities and is therefore to be considered a processor.

A contract for order processing was concluded with Lombego Systems GmbH in accordance with Art. 28 GDPR. (For information on the company, see the section “List of contract processors” in this document.)

Provision of the Website and Creation of Log Files

Description and Scope of Data Processing

Whenever our website is called up, our system automatically collects data and information from the computer system of the computer opening the website.

The following data is collected:

Information about the browser type and version used
The user’s operating system
The user’s internet service provider
The user’s IP address
Date and time of access

Legal Basis for Data Processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

Purpose of Data Processing

Temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, the data helps us optimize the website and ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR.

Duration of Storage

The data will be deleted as soon as it is no longer needed for the purpose of its collection. In the case of data collected for the provision of the website, it is deleted when the respective session is ended.

In the case of data storage in log files, the data is deleted after ten days at the latest. Storage beyond that is possible, but in such a case, the users’ IP addresses are deleted or altered so that is no longer possible to assign the calling client.

Option of Objection and Removal

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no option of objection on the part of the user.

Use of Cookies

Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or from the internet browser on the user’s computer system. If a user calls up a website, a cookie can be stored on their operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We divide cookies into the following categories:

Necessary cookies (type 1)

These cookies are essential for websites and their functions to work properly. Without these cookies, services such as participant registration, for example, cannot be provided.

Functionality cookies (type 2)

These cookies enable us to improve the convenience and performance of websites and provide various functions. For example, language settings can be stored in functionality cookies.

Performance cookies (type 3)

These cookies collect information about how you use websites. They help us, for example, identify particularly popular areas of our websites. This enables us to tailor their content more specifically to your needs and thus improve our offer for you. The information collected with these cookies is not personal. For further information on the collection and evaluation of the information, please refer to the section “Evaluation of usage data.”

Third party cookies (type 4)

These cookies are set by third parties, e.g. social networks. They are primarily used to integrate social media content such as social plugins on our site. Information about how we use social plugins can be found in the “Social plugins” section of our privacy policy.

Legal Basis for Data Processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.

Purpose of Data Processing

We use the following cookies on our pages:

Name of the cookie	Purpose	Type
PHPSESSID	Identification of a user session	1
Converia_SID	Identification of a frontend user	1

Duration of Storage, Option of Objection and Removal

Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore you as a user have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that some functions of the website may not be used to their full extent.

Registration & Use of the Conference Management Software Functions

Description and Scope of Data Processing

In the conference management software, users are offered the possibility of registering by entering personal data. The data is entered into an input template, transmitted to us, and stored.

Registration may require certain mandatory data, which must be complete and correct. If this is not the case, the registration will be rejected.

The system contains a function that requires active confirmation of a privacy agreement before personal data is stored in the software.

A registration process is usually required for the following activities, among others:

Registering as a participant in an event
Submitting a scientific paper to the system
Reviewing scientific contributions
Taking certain actions as speaker or chair of a session
Using the Favorites function of the conference planner

The following data is collected and stored as part of the registration process and the use of the software’s functions:

Access data (user name, password)
Address data
E-mail address
Shopping cart data
Billing information
Information on submitted contributions
Time and room planning data (conference plan)
Information about memberships
Information on certificates (e.g. student identification card)
Optional data:
- Data from the pre-registration
- Further custom fields (EAV fields)

Payment Processing

Various options are offered for payment processing (e.g. invoice/bank transfer, credit card) for event registration by attendees. Sensitive payment information is not stored in the conference management system itself; instead, specially certified payment service providers process and store the data. For this purpose, the user is directed to the pages of the respective providers directly. Further information on data protection can be found on the providers’ websites.

The following data is collected during the payment process:

Selected payment method
Invoice amount
Amounts paid
Accounting data

Legal Basis for Data Processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given their consent.

If the registration serves the fulfillment of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for the processing of data is Art. 6 para. 1 lit. b GDPR.

Purpose of Data Processing

User registration is required for the fulfillment of a contract with the user or for the implementation of pre-contractual measures.

Duration of Storage

The data will be deleted as soon as it is no longer needed for the purpose of its collection.

This is the case for data collected during the registration process for the purpose of fulfilling a contract or for the implementation of pre-contractual measures if the data is no longer required for the execution of the contract. Even after conclusion of the contract, it may still be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations.

Since the access data including address data can be used for further events such as follow-up events, this data is usually removed from the system within two years after the last login.

Option of Objection and Removal

As a user, you have the option to cancel your registration at any time. You may have the data stored about you changed at any time.

Please contact the data controller by email or phone (see information above).

If the data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, early deletion of the data is possible only if no contractual or legal obligations prevent that deletion.

Rights of the Data Subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you are entitled to the following rights vis-à-vis the data controller:

Right of Information

You may request confirmation from the data controller as to whether we are processing personal data concerning you.

In the event of such processing, you may request the following information from the data controller:

(1) The purposes for which the personal data is processed

(2) The categories of personal data that is processed

(3) The recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed

(4) The planned duration of the storage of the personal data concerning you or, if specific details are not possible, criteria for determining the storage duration

(5) The existence of a right to rectification or erasure of personal data concerning you, a right to have the processing limited by the data controller or a right to object to such processing

(6) The existence of a right of appeal to a supervisory authority

(7) All available information about the origin of the data, if the personal data is not collected from the data subject

(8) The existence of automated decision making, including profiling, in accordance with Art. 22, paras. 1 and 4 GDPR, and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing on the data subject

You have the right to request information as to whether personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer.

Right of Rectification

You have the right to ask the data controller to correct and/or complete the data if the personal data processed concerning you is incorrect or incomplete. The data controller must make the correction without delay.

Right to Limit Processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

(1) if you dispute the accuracy of the personal data concerning you for a period that allows the data controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you object to the deletion of the personal data and request instead that use of the personal data be restricted;

(3) the data controller no longer needs the personal data for the purposes of the processing, but you need it for the assertion, exercise, or defense of legal claims; or

(4) if you have lodged an objection to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet clear whether the legitimate reasons of the data controller outweigh your reasons.

If the processing of personal data relating to you has been restricted, such data, apart from being stored, may be processed only with your consent or for the purpose of pursuing, exercising, or defending legal claims, or protecting the rights of another natural or legal person, or on grounds of an important public interest of the European Union or a member state.

If the restriction of the processing has been limited in accordance with the above-mentioned conditions, you will be informed by the data controller before the restriction is lifted.

Right of Deletion

a) Duty of Deletion

You may request from the data controller that the data concerning you be immediately deleted, and the data controller is obliged to delete such data immediately if one of the following reasons applies:

(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.

(2) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.

(3) You lodge an objection to the processing pursuant to Art. 21 para. 1 GDPR and there are no legitimate reasons for the processing, or you lodge an objection to the processing pursuant to Art. 21 para. 2 GDPR.

(4) The personal data concerning you has been processed unlawfully.

(5) The deletion of personal data concerning you is necessary to comply with a legal obligation under EU law or the law of the member states to which the data controller is subject.

(6) The personal data concerning you was collected in relation to the offer of information society services referred to in Art. 8 para. 1 GDPR.

b) Information to Third Parties

If the data controller has made public the personal data concerning you and is obliged to delete it in accordance with Art. 17 para. 1 GDPR, they shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to deletion does not exist insofar as the processing is necessary

(1) to exercise the right to freedom of expression and information;

(2) for the performance of a legal obligation that requires processing under EU or national law to which the data controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller;

(3) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;

(4) for archiving purposes in the public interest, for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 GDPR, insofar as the law referred to in section a) is likely to render impossible or seriously prejudice the attainment of the objectives of such processing; or

(5) to assert, exercise, or defend legal claims.

Right to Information

If you have asserted the right to rectification, erasure, or limitation of processing vis-à-vis the data controller, they are obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification, erasure, or limitation of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients.

Right to Data Transferability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common, and machine-readable format. You also have the right to have this data communicated to another data controller without interference from the data controller to whom the personal data has been communicated, provided that

(1) The processing is based on a consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and

(2) The processing is carried out by means of automated procedures.

In exercising this right, you also have the right to have the personal data concerning you be transferred directly from one data controller to another, as far as this is technically feasible. The freedoms and rights of other persons may not be affected by this.

The right to data transferability shall not apply to processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

Right of Objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you carried out pursuant to Art. 6, paragraph 1, lit. e or f GDPR.

The data controller will no longer process the personal data concerning you, unless they can demonstrate compelling reasons for processing that are worthy of protection and that outweigh your interests, rights, and freedoms, or unless the processing serves to assert, exercise, or defend legal claims.

Right to Revoke the Declaration of Consent under Data Protection Law

You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation.

Right of Appeal to a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state in which you are resident, your place of work, or the place of the alleged infringement, if you consider that the processing of personal data concerning you is in breach of the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and the results of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

List of Order Processors

Lombego Systems GmbH
Kaufstr. 2-4
99423 Weimar

Type of processing:

Hosting and operation of the conference management software Converia
Maintenance and support